Whitehouse Events Organiser

Salary: Day rate negotiable

Contract: Freelance or fixed term 12-month contract

About us

Whitehouse Communications is an independent issues-led political communications agency based in London, specialising in public affairs, policy analysis, media relations, and crises communications. We also organise events on behalf of European trade bodies including an annual awards ceremony for a leading sports nutrient association which takes place in London.

About you

We are looking for an experienced Event Organiser to provide essential administrative and logistical support for the team in the UK and EU either on a freelance or fixed term 12-month contract.

The right candidate will assist with the planning, organisation, marketing, and delivery of a wide range of events including receptions and roundtable discussions, marketing events but will primarily be focussed on the awards ceremony.

You will need a positive, can-do attitude, and be able to flex your approach and make decisions at speed when required. You will perform well under pressure and possess great attention to detail.

This is a hybrid role with some scheduled time in the London office will be required.

Responsibilities: 

  • Assist in all tasks involved with planning and coordinating of events.
  • Manage the administration involved with event logistics, including contract support, catering, audiovisual requirements, venue booking and other operations.
  • Monitor and track event budgets and financial records.
  • Liaise with clients and partners in support of awards sponsorship.
  • Support the creation and distribution of event invitations, agendas, marketing materials, and ticket sales.
  • Lead on outreach for Awards organisation (including for products’ entries, judges research, attendees).
  • Oversee logistics related to Awards organisation (including the distribution of sample product from category entries to judges).
  • Assist in coordinating event registrations, including managing RSVP lists and attendee communications.
  • Provide on-site, live event support, ensuring the smooth running of our events with other event lead and the team.

Requirements:

  • Experience in event planning and organising or supporting events in a workplace or voluntary role.
  • Excellent organisational and multitasking skills with the ability to prioritise tasks and meet deadlines. Ability to react quickly and creatively to solve problems.
  • Experienced in the creative design and delivery of social media campaigns.
  • Strong attention to detail and accuracy in managing event logistics, budgets, and administrative tasks.
  • Exceptional written and verbal communication skills, including drafting professional emails and event materials.
  • Excellent IT skills and ability to confidently use PowerPoint, Canva, Word and Excel to quickly pick up new programmes.

Please email a CV and covering letter to recruitment@whitehousecomms.com by 24 May 2024 outlining why you would like this role and your relevant experience. Applications will be considered as received on a rolling basis and the role may be filled before the closing date. Interviews will take place online.

Equal opportunities statement

We are committed to promoting equal opportunities in employment and to make full use of the talents and resources of all employees and to provide a healthy environment that will encourage good and productive working operations within the organisation.  You and any job applicant will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation.